Recorders Information + Imaging Management Software Solution




Recording the Past, Present and Future…

This land records & vitals statistics management product is a comprehensive and complex integrated suite of document recording and imaging tools aimed at County Recorders looking to streamline and improve office workflow. The application offers many desirable features and functionalities including an intuitive Cashiering screen that can process all transactions regardless of product type (Official Record, Vitals and other products). Combined with eRecording Portals available in the state of California, RiiMS offers Users a simple to use, yet powerful application for managing the document recording process.

The RiiMS™ ScanStation application makes the scanning of documents easier than ever. The latest release of RiiMS™ introduces a new era in DFM Associates commitment to progress for the County Recorder.

We feature the linking of document index names (grantor/grantee/index items) to speed-up data entry time.

Features Include::

Manage the workflow of documents during all phases of document recording including: cashiering, scanning, and indexing. 
All eRecording Portals are supported!

Endorsements are printed directly on the Document to be recorded. Optionally include Bar Code of Document Number. No expensive labels!

Accept multiple payments for a single transaction.

Receipts are easily customized. Counties can setup their own headings and ending salutations.

Superior workflow when indexing documents from Image. Users can optionally key verify easily and efficiently.

Extensive Customer Billing and Accounts Receivable functions and features.


User customized integrated Security.

Document titles can be assigned a difficulty level that provides the appropriate document workflow based on staff abilities.

The RiiMS™ ScanStation application provides users with an integrated scanning solution. The application provides users greater ease of use, enhanced productivity, additional information capture, higher security and greater flexibility.


The RiiMS™ ScanStation utilizes the latest in imaging technology that is custom tailored to the Recorders Office.


Scan a stack of documents and the system automatically detects page size and blank pages.

The user interface provides for an auto match of cashiered documents to the appropriate scanned image. Colored icons identify the documents that have been automatically matched correctly as well as marking documents that may have been cashiered incorrectly (such a incorrect page count).

Easily manage products by department and link them to their respective charge accounts.

Customize reports and create groups of reports that can then be launched daily on an automated schedule.

Capable of assigning any type of product to a document title to increase indexing efficiency.